Job details

Accounts Payable & Banking Manager
Head Office

Job reference: 000377

Centre/School: Head Office

Closing date: 01/06/2022

Job start date: 06/06/2022

Salary: Not specified

Employment type: Permanent

Department: Finance


About CATS Global Schools
CATS Global Schools is a leading education group committed to inspiring the next generation of world shapers. 

With a history dating back to 1899, but a focus on the future, our group brings together 16 institutions comprising independent boarding schools, an Arts University College, English language schools and a variety of summer programmes in the UK, US and China. 

We operate a number of different educational brands: CATS Colleges in Cambridge, Canterbury and London; CATS Academy in Boston; Cambridge School of Visual and Performing Arts (CSVPA), Stafford House English language schools and study holidays and Independent Secondary Schools (ISGs). We benefit from being part of a global team focused on teaching and learning.

Each year, we provide 18,000 students around the globe with the education they need to develop real-life skills for the future. We are dedicated to academic excellence and our students benefit from our well-developed links to over 40 top global universities.

We create a positive learning environment where every student is empowered to make a contribution to shape their world. This is made possible because of the commitment of our pioneering, persevering people who do the very best for our students.

Overview of the Job 
The primary responsibilities of this role are to oversee and support the Central Finance Accounts Payable (AP) team and to complete the accurate and timely processing of purchase ledger invoices and payments. This position will a Hybrid Role 40-60% based at our Head Office in Cambridge. The role owner will be responsible for both the AP and Banking Team, including any Apprentices incorporated into the team. You will be responsible for AP transactions across the group, both with the Schools and Central Functions. 
You will have the responsibility of reporting to the Senior Finance Team on key performance areas and strive for continual improvement. Seek out innovative strategies to ensure constant growth within the team, implementing and reviewing these changes.
 The role owner must be visible to the company, acting as the main point of contact for Finance regarding AP, and will support the Finance Manager with monthly routines and reporting, such as reconciliations and KPIs. The role is based in Cambridge, with little travel required.

Reports To 
You will be directly responsible to the Finance Manager.


Responsibilities
    To ensure the effective running of the Accounts Payable function including line supervision of the AP & Banking Team and managing their annual leave approvals, sickness, and work distribution 
    To process supplier invoices, checking for accuracy, authorisation, reasonableness, and to ensure that these are correctly authorised, and payments recorded correctly in the finance system (Oracle/EBS)
    To ensure prompt and accurate payment of supplier accounts through electronic banking and to advise MDMs/suppliers of payment as appropriate
    To reconcile supplier statements to purchase ledger accounts, investigating and resolving discrepancies promptly
    To deal promptly, courteously and efficiently with supplier issues and queries from the internal and external business partners
    Oversee the Expense process & internal Expense Cards (Soldo) ensuring timely submissions, accurate coding, correct receipting, and the relevant authorisation is obtained
    Maintain access to our on line supplier portals ensuring these are being accessed regularly and the information is obtained and processed in a timely manner
    Ensure all new suppliers have met the relevant criteria and are set up accurately in accordance with our procurement procedure
    Review postings and journals in line with our SOX compliance guidelines
    To ensure that the daily banking is completed and recorded. All anomalies are thoroughly investigated and resolved where possible
    Oversee month end closure is completed in accordance with our schedule and complete the relevant reconciliations
    To perform accounting reconciliations and analysis as befits a controlled accounting environment
    To develop and maintain accurate reporting to provide Management with clear visibility of team performance against department SLAs
    To monitor team performance against agreed KPIs
    To complete annual appraisals with the team
    Identify any training opportunities and implement as necessary
    To demonstrate excellence in customer service and lead by example
    Support the Finance Manager by proactively reviewing and improving procedures


Person Specification
Intellect
    Demonstrates good critical thinking skills to understand client issues
    Can suggest and, where appropriate, implement solutions
    Gathers facts and analyses situations in accurate and organised fashion

Judgement
    Can think and act rationally and maturely without undue bias or reliance on emotional responses
    Can weigh up information, issues and evidence and draw balanced conclusions from such
    Shows clearly that he/she is learning from experience
    Knows when to ask for support and advice from colleagues

Credibility and Communication 
    Has positive impact with colleagues and clients
    Projects appropriate professional image
    Speaks clearly and persuasively when interacting with internal and external personnel
    Can facilitate potentially difficult discussions in an internal and external context
    Keeps line manager and team informed of progress or difficulties
    Displays excellent listening and questioning skills

Resilience
    Can balance the normal demands or a range of work and responsibilities to meet deadlines, without disruption to other team members
    Can prioritise conflicting demands
    Confronts and overcomes obstacles to progress within team
    Remains balanced and rational in dealing with others at all times

Customer Focus 
    Understands and communicates the College offerings and capabilities
    Demonstrates a clear empathy with pupils, students, parents and agents, and understands their needs.

Technical 
    Comfortable with use of Microsoft Office applications
    Good level of written and spoken English
    Problem solving abilities
    Accuracy and attention to detail. 

Teamwork 
    Has the confidence and respect of peers, and management staff
    Is sympathetic to others’ development needs and seeks opportunities to provide support when appropriate
    Contributes to an open and supportive team climate. 

Our commitment to inclusion and diversity
We are committed to diversity, inclusion and belonging. Building on our core values – Pioneering, Persevering, People – we pledge to deliver a series of events, guest speakers and focus groups to make CATS Global Schools an employer of choice for all. 


And Finally
CATS Global Schools are committed to safeguarding and promoting the welfare or our students and expect everyone connected with the organisation to share this commitment. All positions are subject to safer recruitment pre-employment checks in line with KCSIE guidelines. 



 

The closing date for this job has now passed.

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