Executive Assistant — Coordinator of Strategic Projects and Executive Operations

Job Title: Executive Assistant — Coordinator of Strategic Projects and Executive Operations

Location:
CATS Academy Boston (Braintree, MA)
On-campus | 12-month full-time position

Salary Range:
$60,000 annually (based on experience)

About CATS Academy Boston
CATS Academy Boston is a college preparatory boarding and day school located just outside of Boston in Braintree, Massachusetts. We serve a diverse, international student body from around the world and across the U.S., offering a rigorous academic program, individualized university advising, and a vibrant campus community. Our mission is to prepare students not just for college—but for life as curious, confident, and globally-minded citizens.

As part of the CATS Global Schools network, CATS Academy Boston fosters global collaboration and innovation across its sister schools, bringing a uniquely international perspective to everything we do.

Position Overview
CATS Academy Boston is seeking a highly organized, proactive, and professional Executive Assistant — Coordinator of Strategic Projects and Executive Operations to support the Head of School and provide cross-functional coordination across the school’s leadership team. This role is designed to elevate operational efficiency, enhance communication, and drive the successful execution of school-wide initiatives. The Executive Assistant will manage daily administrative functions for the Head of School while also supporting key members of the leadership team, including the Director of HR, Director of Athletics, and other senior roles. The
ideal candidate thrives in a fast-paced environment and brings a blend of strong organizational skills, hospitality mindset, and strategic project coordination experience.

The Executive Assistant also liaises with global leadership and campus counterparts as needed, supporting alignment with CATS Global Schools' priorities. This role offers exposure to strategic leadership and cross-functional operations—ideal for candidates aspiring to grow within education leadership or operational management.

Key Responsibilities
Executive Support
● Manage the Head of School’s calendar, appointments, travel, and communication flow.
● Handle scheduling and logistics for internal and external meetings, including VIP visits.
● Draft, format, and edit written correspondence, memos, and reports
● Provide scheduling support for additional senior leaders
● Support the Head of School in preparing for reporting and leadership meetings across the global CATS network.

Project & Event Coordination
● Lead planning and execution of major campus events such as Commencement, Opening of School, and Family Weekend.
● Maintain and manage the school-wide events calendar.
● Serve as a project coordinator for strategic initiatives led by the Head of School or senior leadership, such as journey work or cross-departmental efforts.

Budget & Administrative Oversight
● Track and monitor budget lines tied to the Head of School and special projects.
● Process invoices, purchase orders, and reimbursements
● Liaise with the Business Office to ensure fiscal accuracy and documentation.

Internal Communication & Operations
● Draft and distribute newsletters or updates from the Head of School’s Office
● Coordinate agendas, note-taking, and follow-up for leadership and all-staff meetings.
● Maintain critical administrative documents (e.g., org charts, emergency contacts, handbooks)
● Support coordination of updates to policy documents in partnership with HR and operations leadership

Global Network Integration
● Liaise with CATS Global Schools leadership and peer campuses to support aligned operations and reporting.
● Prepare communications or materials needed for advisory board updates or global leadership convenings.

Qualifications
● Bachelor’s degree required
● 3–5 years of experience in executive administration, operations, or project management
● Strong proficiency with Google Workspace, Microsoft Office, and scheduling systems
● Experience in an educational or nonprofit setting is a plus.
● Excellent written and verbal communication skills
● Highly professional, discreet, and dependable
● Trusted to manage highly confidential information with discretion and professionalism
● A key culture-bearer who models the tone, clarity, and responsiveness expected throughout the organization

The Ideal Candidate Will Be
● Proactive and solutions-oriented
● Calm under pressure and highly organized
● A team player who thrives in a collaborative environment
● Culturally competent and comfortable in a globally diverse school setting
● Committed to the values and mission of CATS Academy Boston
● Curious, resourceful, and eager to learn about the school’s systems, structures, and community dynamics
● Motivated to grow professionally within the education or school leadership sector

Professional Growth Opportunity
This is more than a service role—it is a strategic opportunity. The Executive Assistant will gain exposure to institutional decision-making, leadership operations, and multi-stakeholder project execution, making this an excellent role for individuals aspiring to grow into leadership or operational roles within education or non profit organizations.

How to Apply
Please complete the online application form via our website and submit a cover letter outlining your experience and interest in the role.
Review of applications will begin immediately and continue until the position is filled